Primavera P6 Training Brisbane – Tracking Progress of Project

primavera P6 Version 8.2_e-book training manualTracking Progress in P6 Projects in Brisbane

The schedule should be Updated (progressed) on a regular basis and progress recorded at that point. The date on which progress is reported is known by a number of different terms such as Data Date, Update Date, Time Now and Status Date.

The Current Data Date is the field Primavera uses to record this date. The Data Date is NOT the date that the report is printed but rather the date that reflects when the update information was gathered.

Whatever the frequency chosen for updating, you will have to collect the following activity information in order to update a schedule:

  • Completed activities

> Actual Start date

>  Actual Finish dates

  • In-progress activities

> Actual Start date

>  Percentage Completed

>  Duration or Expected Finish Date of the Activity

  • Un-started work

> Any revisions to activities that have not started

>  New activities representing scope changes

>  Revisions to logic that represent changes to the plan

The project schedule may be updated after this information has been collected. The recorded progress is compared to the Baseline dates, either graphically or by using columns of data, such as the Baseline Finish Variance column:

tracking progress p6 projects

Corrective Action

At this point, it may be necessary to further optimize the schedule to bring the project back on track by discussing the schedule with the appropriate project team members.

The possible options are:

  • Reduce the contingent time allowance.
  • Assign a negative lag on a Finish to Start relationship, which enables a successor to commence before a predecessor is completed.
  • Change relationships to allow activities to be executed in parallel.
  • Reduce the durations of activities. In a resourced schedule, this could be achieved by increasing the number of resources assigned to an activity.
  • Work longer hours per day or days per week by editing the calendars, or
  • Reduce the scope and delete activities.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training Brisbane – Scheduling the Project

Project Planning and Control Using Oracle Primavera P6 - Versions 8.1 & 8.2 Professional Client & Optional ClientScheduling the Project in Primavera P6

The software calculates the shortest time in which the project may be completed, Activities are moved forward in time until they meet a Relationship or Constraint or a calendar nonwork time. Un-started activities without logic or constraints are scheduled to start at the Project Start Date or as permitted by calendar nonwork times.

Scheduling the project will identify the Critical Path(s) when there is a Closed Network.

The Critical Path is the chain(s) of activities that takes the longest time to accomplish; a delay to any activity in the chain will delay the end date of the project. The calculated completion date depends on the critical activities starting and finishing on time.

If any of them are delayed, the whole project will be delayed.

Critical Path

The Critical Path is the shortest duration that a project may be completed in and a delay to any activity will delay the end date of the project, activities A1000 to A1030 and A1060 below also shown in red are on the critical path:

primavera p6 critical path

Total Float

Total Float is the amount of time an activity may be delayed without extending the project end date.

  • An activity with Total Float may delay another activity,
  • May be displayed in a column and in the Gantt Chart, as per the thin black bar below and
  • May be negative.

primavera p6 total float

Free Float

The Free Float is the amount of time an activity may be delayed without delaying another activity.

  • Displayed only in a column and
  • Is never in the negative.

primavera p6 free float

P6 does not display Free Float as a br.

Relationship Colors

Relationship colors in P6 may not be formatted as with most other software:

  • Solid Red are Critical and normally do not have Total Float,
  • Solid Black are Driving Non-Critical and their successors have Total Float,
  • Dotted Black are Non-Driving Non-Critical and their predecessors have Free Float.

primavera p6 relationship colours

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.