Understanding how Microsoft Project Milestones are Calculated

 

Click on this link to read an article on how Microsoft Project Milestones calculate:

To see more explanations like this then please consider purchasing this Microsoft Project book by Paul Harris which is available in many formats, paperback, spiral, Kobo, Kindle and iTunes.

The book is intended to be used:

  • As a self-teach book and user guide, or a training manual for a two-day training course.
  • PowerPoint slide shows are available for training companies to purchase and pdf versions are available to educational organisations.

More information and links to sellers at this web site: https://www.eh.com.au/MSP2019.html

Published by Eastwood Harris Pty Ltd, Microsoft Project, Oracle Primavera P6 and Elecosoft Powerproject books and training material publishers.

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How to Display a Task ID that Won’t Change in MS Project

99 Tricks and Traps for Microsoft projectHow to Display a Task ID that Will Not Change in Microsoft Project

One frustrating part of using MS Project is that the Task ID is not unique and as new tasks are inserted then the ID changes.

The Unique ID field helps resolve this issue, which is often very important in dispute resolution. Each task is assigned a Unique ID when it is created. This number is not used again in the schedule, even if the task is deleted.

There are two other columns that may be used to edit and display relationships using the Unique ID:

  1. The Unique ID Predecessor, and
  2. The Unique ID Successor.

The Task Unique ID allows users to identify easily which activities have been added or deleted or when a revised schedule has been submitted.

On the other hand, if one wants to reset the Unique ID, or hide the addition or deletion of tasks, then create a new schedule, transfer the calendars, etc. with Organizer, and copy and paste all the tasks into the new schedule.

Note : There is also a unique Resource ID and a Resource Assignment Unique ID.

Hiding Task Information in Microsoft Project

Sometimes it is desirable to hide some information in a bar or cell about a specific task.

Hiding Bars in MS Project

To hide a bar:

  1. Open Task Information from the General tab, and
  2. Check the Hide task bar option.

Hiding Text in MS Project

To hide text in one or more cells:

  1. Select the cells,
  2. Select Format, Font… to open the Font form and make the Text color the same color as the Background, which is usually white.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

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Setting and Keeping Proper Date Formats in MS Project

99 Tricks and Traps for Microsoft projectDate Format Dangers in Microsoft Project

There is often confusion on international projects between the numerical US date style (mmddyy) and the numerical European date style (ddmmyy). For example, in the United States 020710 is read as 07 Feb ‘10, and in many other countries as 02 Jul ‘10. Consider adopting the ddmmmyy style, 06 Jan ’07 or mmmddyy style, Jan 06 ’07.

Select Tools, Options… to display the Options form and select the View tab Date format:

setting date formats in ms project

This option selects the display style of the dates for all projects.  The date format options available will be dependent on your system default settings. You may adjust your system date format under the Desktop Start, Control Panel, Regional and Language Options.

Preventing the Date Format from Changing on Other Computers

The date format selected in the Tools, Options…, View tab applies to all projects opened on one computer. Some projects may be required to display the day and time format and others day and month, so you have to keep changing the format each time you open a different project.

If you are in this situation, you may override the date format selected in the Tools, Options…, View tab by a date format selected in a View, Table:, More Tables… form:

stop dates changing on other computers in ms project

Each project could have its own set of tables all with their own project-specific date format.

When you send this project to someone else, they will have a better chance of seeing the same date format as you especially if their Start, Control Panel, Regional and Language Options are the same as yours.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.