Microsoft Project Information form

The Project Start date of a Microsoft Project schedule may be changed in the Project Information form, which is opened from the ribbon by selecting Project, Properties group, Project Information.

This article is an extract from the book Planning and Control Using Microsoft Project 2013, 2016 & 2019 by Paul E Harris and explains how these dates and fields operate, click here to read the article.

To see more explanations like this then please consider purchasing this Microsoft Project book by Paul Harris which is available in many formats, paperback, spiral, Kobo, Kindle and iTunes.

These books are intended to be used:

  • As a self-teach book and user guide, or a training manual for a two-day training course.
  • PowerPoint slide shows are available for training companies to purchase and free pdf versions are available to educational organisations.

More information and links to sellers at this web site:

https://www.eh.com.au/MSP2019.html

Accelerate your understanding of scheduling software to advance your scheduling career and be able to prepare better schedules with Eastwood Harris books, online videos available through Udemy and training material on:

Details at  https://www.eh.com.au

Paul E Harris

Director Eastwood Harris Pty Ltd

 

 

HOW DOES MICROSOFT PROJECT CALCULATE DURATIONS IN DAYS

Microsoft Project effectively records task durations in hours and the value of the duration in days is calculated from a parameter entered in the Options form.

This article is an extract from the book Planning and Control Using Microsoft Project 2013, 2016 & 2019 by Paul E Harris and explains how the duration in days is calculated, click here to read the article.

To see more explanations like this then buy Paul Harris’ Microsoft Project book by which is available in paperback, spiral, Kobo, Kindle and iTunes from:
https://www.eh.com.au/MSP2019.html

These books are intended to be used:

  • As a self-teach book and a two-day training course handout.
  • Instructor PowerPoint slide shows are available for purchase and free pdf versions are available to educational organisations.

Eastwood Harris Pty Ltd,

Planning and Scheduling books and training material:

  • Microsoft Project,
  • Oracle Primavera P6 and
  • Elecosoft (Asta) Powerproject

https://www.eh.com.au

Accelerate your understanding of scheduling software to advance your scheduling career and be able to prepare better schedules with Eastwood Harris books, online videos available through Udemy and training material on:

Details at  https://www.eh.com.au

Paul E Harris

Director Eastwood Harris Pty Ltd

 

MICROSOFT PROJECT RIBBON AND QUICK ACCESS TOOLBAR

The Microsoft Project Ribbon Toolbar has a few issues including:

  • It consumes a large area of the screen,
  • The commands are not in logical groups, and
  • Some commonly used commands, such as the Manual Page Break, are not on it at all.

It is often better to hide the Ribbon Toolbar, display the Quick Access Toolbar below the Ribbon Toolbar and import the Eastwood Harris Quick Access Toolbar which has the commonly used commands grouped into logical groups.

Click here>>> to download an article which is an extract from the authors book Planning and Control Using Microsoft Project 2013, 2016 & 2019 that explains how to setup Microsoft Project Ribbon Toolbar and Quick Access Toolbar to get better productivity out of your software>

 

Accelerate your understanding of scheduling software to advance your scheduling career and be able to prepare better schedules with Eastwood Harris books, online videos available through Udemy and training material on:

Details at  https://www.eh.com.au

Paul E Harris

Director Eastwood Harris Pty Ltd

 

How to Set the Project Current and Status Dates in Microsoft Project

99 Tricks and Traps for Microsoft projectCurrent Date and Status Date

Microsoft Project has two project data date fields that may be displayed as vertical lines on the schedule. These dates may be edited from the Project, Project Information… form:

  • Current Date – This date is set to the computer’s date each time a project file is opened. It is used for calculating Earned Value data when a Status Date has not been set. The time of the Current Date is set by default to the start time of a day, see the picture below.
  • Status Date – This field is blank by default with a value of NA. The Status Date will not change when the project is saved and reopened at a later date. It overrides the Current Date for calculating Earned Value data and is set by default to the finish time of a day, see the picture below.

set current status date in ms project

I recommend that the Status Date is set and displayed as a vertical line on a progressed schedule and the Current Date not displayed, because the Current Date represents the date today and does not normally represent any scheduling significance.

Auto Statusing Using Update Project

The Microsoft Project facility titled Update Progress is used for updating a project as if it had progressed according to plan. This function sets Actual Start and Actual Finish dates, % Complete and Renaming Durations in proportion to a user-assigned date, and also sets the Status Date.

Select Tools, Tracking, Update Project… to open the Update Project form:

update project in ms project

There are two options under Update work as complete through: which apply to in-progress tasks only.

  • Set 0% – 100 % complete and this is the recommended option which sets the progress in line with the Status Date, or
  • Set 0% or 100 % complete only. This option leaves the % Complete at zero until the task is 100% complete. This option supports the progress measurement philosophy of not awarding progress until the task is complete, but tasks often look behind schedule.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

How to Display a Task ID that Won’t Change in MS Project

99 Tricks and Traps for Microsoft projectHow to Display a Task ID that Will Not Change in Microsoft Project

One frustrating part of using MS Project is that the Task ID is not unique and as new tasks are inserted then the ID changes.

The Unique ID field helps resolve this issue, which is often very important in dispute resolution. Each task is assigned a Unique ID when it is created. This number is not used again in the schedule, even if the task is deleted.

There are two other columns that may be used to edit and display relationships using the Unique ID:

  1. The Unique ID Predecessor, and
  2. The Unique ID Successor.

The Task Unique ID allows users to identify easily which activities have been added or deleted or when a revised schedule has been submitted.

On the other hand, if one wants to reset the Unique ID, or hide the addition or deletion of tasks, then create a new schedule, transfer the calendars, etc. with Organizer, and copy and paste all the tasks into the new schedule.

Note : There is also a unique Resource ID and a Resource Assignment Unique ID.

Hiding Task Information in Microsoft Project

Sometimes it is desirable to hide some information in a bar or cell about a specific task.

Hiding Bars in MS Project

To hide a bar:

  1. Open Task Information from the General tab, and
  2. Check the Hide task bar option.

Hiding Text in MS Project

To hide text in one or more cells:

  1. Select the cells,
  2. Select Format, Font… to open the Font form and make the Text color the same color as the Background, which is usually white.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

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