Understanding how Microsoft Project Milestones are Calculated

 

Click on this link to read an article on how Microsoft Project Milestones calculate:

To see more explanations like this then please consider purchasing this Microsoft Project book by Paul Harris which is available in many formats, paperback, spiral, Kobo, Kindle and iTunes.

The book is intended to be used:

  • As a self-teach book and user guide, or a training manual for a two-day training course.
  • PowerPoint slide shows are available for training companies to purchase and pdf versions are available to educational organisations.

More information and links to sellers at this web site: https://www.eh.com.au/MSP2019.html

Published by Eastwood Harris Pty Ltd, Microsoft Project, Oracle Primavera P6 and Elecosoft Powerproject books and training material publishers.

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How Microsoft Project Calculates Durations in Days

Microsoft Project effectively records task durations in hours and the value of the duration in days is calculated using the parameter entered in the Hours per day: field in the File, Options, Schedule tab, Calendar options for this project: section.

It is VERY IMPORTANT that all users understand that the durations in days are calculated using ONLY the one parameter and this parameter is used with EVERY calendar. This makes Microsoft Project difficult to use when calendars with a different number of hours per day are being used.

Click on this link to see an article on how Microsoft Project calculates durations in days.

To see more explanations like this then please consider purchasing this Microsoft Project book by Paul Harris which is available in many formats, paperback, spiral, Kobo, Kindle and iTunes.

The book is intended to be used:

  • As a self-teach book and user guide, or a training manual for a two-day training course.
  • PowerPoint slide shows are available for training companies to purchase and pdf versions are available to educational organisations.

More information and links to book sellers visit this this web site: https://www.eh.com.au/MSP2019.html

Microsoft Project Information form

The Project Start date of a Microsoft Project schedule may be changed in the Project Information form, which is opened from the ribbon by selecting Project, Properties group, Project Information.

This article is an extract from the book Planning and Control Using Microsoft Project 2013, 2016 & 2019 by Paul E Harris and explains how these dates and fields operate, click here to read the article.

To see more explanations like this then please consider purchasing this Microsoft Project book by Paul Harris which is available in many formats, paperback, spiral, Kobo, Kindle and iTunes.

These books are intended to be used:

  • As a self-teach book and user guide, or a training manual for a two-day training course.
  • PowerPoint slide shows are available for training companies to purchase and free pdf versions are available to educational organisations.

More information and links to sellers at this web site:

https://www.eh.com.au/MSP2019.html

 

Eastwood Harris Pty Ltd,

Paul E Harris

Director Eastwood Harris Pty Ltd

Planning books and training material publishers for:

  • Microsoft Project,
  • Oracle Primavera P6 and
  • Elecosoft Powerproject

https://www.eh.com.au

The Importance of Summarizing Projects and Understanding the Tracking Window

I often review P6 databases and I am horrified that users do not Summarize their database, nor understand the importance of this function, or understand the P6 functions that affect how Summarized data is calculated or where Summarized data is viewed. This approach can be a career shortening step that should be avoided at all costs.

In summary when Projects are not Summarized then the information from unopened P6 projects seen in the Projects, Activities and Tracking windows will be blank when the project has never been Summarized or out of date if the project has been updated since it was last Summarized.

Click on this link>>> to read an article on the importance of Summarizing P6 projects.

Accelerate you understanding of scheduling software and your career with Eastwood Harris books and training material on:

  • Microsoft Project,
  • Oracle Primavera P6 and
  • Elecosoft (Asta) Powerproject

Details at  https://www.eh.com.au

Paul E Harris

Director Eastwood Harris Pty Ltd

Tips for Scheduling Projects

Scheduling is an essential part of managing any project.

Project Planning and Control Using Oracle Primavera P6 - Versions 8.1, 8.2 & 8.3 Professional Client & Optional Client

Great books for Oracle Primavera P6

It is the reason for the success of the project itself and can help identify the duration of the whole project as well as the various milestones that are put in place.

The project schedule acts like a map that helps you manage each piece of the project in a timely and logical order based on specific outcomes. Without a properly prepared project schedule, no project can be expected to be completed on time or within budget.

No matter how grand or how small your project may be, it is very important that you include the schedule as part of the project planning phase. It tells you when something is completed, what has already been done, and in which order certain tasks must be undertaken.

The following are some tips on scheduling projects:

1. Know how important the schedule is

An experienced project scheduling manager must be concerned with every aspect of the project. The schedule is the foundational tool for all project managers.

Once the managers know the importance of the schedule, then they able to better control their projects and implement the areas, phases, and resources accordingly.

2. Know the availability of your members

You must know the availability of your project team members so that you can integrate this in your scheduling plan. Also, knowing the availability of your team members can help you identify the duration of the project and who should be assigned each task.

Having plotted a schedule without knowing the availability of your team members can cause a lot of stress and adjustments would have to be made. This could result in the delay or failure of your project as a whole.

As a matter of fact, knowing the availability of your team members is absolutely critical to all project scheduling.

3. Create the schedule based on deliverables

Scheduling a project based on tasks can cause a lot of problems. It is, therefore, more advisable that the schedule should revolve around the deliverables. Meaning, the schedule is dependent on the dates of the deliverables, which act as deadlines for the completion of tasks comprising each phase.

Project managers should plot a schedule on deliverables since these are tangible and verifiable. As a result, you are sure that you would be able to complete the task or make the delivery.

4. Include Milestones

Milestones are also an essential aspect of any project as they signify important events or mark an end of a task.

It can also identify how far you are in the project plan. It serves as a checkpoint to make sure that you are on the right path and all resources are in place.

5. Have a backup plan as schedules can change

Do know that plotting schedules require only estimates. They act only as guides in finishing your projects on time.

Unfortunately, there are circumstances that are beyond our control. Thus, it is always best to have a backup plan and to have enough time in case the schedule might really change.

This will create leads and lags which are a part of every type of project.  People get sick, machinery breaks down and contractors are not always able to supply labour as planned.

So any experienced project manager should build a project well knowing that a project is like an organic being that will change over time.

Applying these five simple tips in scheduling your project should help in improve the success of your project.

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