How to Print a MS Project to One Wide Page – Microsoft Project Tips

planning-and-scheduling-with-microsoft-project-2010Printing MS Projects on One Wide Page

Printing in Microsoft Project has always been a little problematic and requires a little patience to get right, but the following suggestions may assist:

– Create Views that are just used for printing and once they work do not edit them or use them for day-to-day maintenance of the schedule.

–  If you wish to fit a schedule to one page wide it is usually best to make sure that most of the schedule fits onto the screen, or at least that the columns and bars each do not occupy more than 2/3 of the screen.

– Try printing to a pdf writer with an A3 or 11” x 17” paper size and then reduce the paper size when printing to an A4 or Letter paper size.

To reduce the width of columns, as discussed earlier:

– Select a narrow date format,

– Select the Tools, Options…, Edit tab and select a narrow format for the durations; for example, use “d” and not “days”.

–  Select the Tools, Options…, Edit tab and uncheck the Add space before label option. This will remove the space between the duration value and units.

–  Consider increasing the row height so the Task Name column width may be reduced and text displayed on two or more lines.

Printing a Date Range

A date range may be selected from the Print form. In earlier versions of MS Project, this had to be selected from the File menu, but in later versions these dates may be edited by selecting Print from the Print Preview form.

These dates are saved with the View so you may wish to consider creating a view for each date range.

In addition, a filter may be created to remove tasks that are not in the date range to be printed.

printing ms projects to wide page

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 in Sydney, Melbourne and Brisbane.

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MS Project Training Tips – How to Make Task ID’s Unique

planning-and-scheduling-with-microsoft-project-2010How to Display a Task ID that Will Not Change in MS Project

One frustrating part of using Microsoft Project is that the Task ID is not unique and as new tasks are inserted then the ID changes.

The Unique ID field helps resolve this issue, which is often very important in dispute resolution. Each task is assigned a Unique ID when it is created. This number is not used again in the schedule, even if the task is deleted.

There are two other columns that may be used to edit and display relationships using the Unique ID:

– The Unique ID Predecessor, and

–  The Unique ID Successor.

The Task Unique ID allows users to identify easily which activities have been added or deleted or when a revised schedule has been submitted.

On the other hand, if one wants to reset the Unique ID, or hide the addition or deletion of tasks, then create a new schedule, transfer the calendars, etc. with Organizer, and copy and paste all the tasks into the new schedule.

Note : There is also a unique Resource ID and a Resource Assignment Unique ID’s in the project management software.

Hiding Task Information

Sometimes it is desirable to hide some information in a bar or cell about a specific task.  Here are two options for hiding information:

Hiding Bars

To hide a bar:

–  Open Task Information from the General tab, and

–  Check the Hide task bar option.

Hiding Text

To hide text in one or more cells:

–  Select the cells,

– Select Format, Font… to open the Font form and make the Text color the same color as the Background, which is usually white.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 in Sydney, Melbourne and Brisbane.

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