After a project plan has been produced, it should be executed and the work authorized in accordance with the plan. If there is to be a change in the plan, then the plan should be formally changed. If necessary, the client should be informed and, if required by the contract, approval should be sought.
It may be difficult to obtain approval for extension of time claims when the plan is not followed then and furthermore this will make dispute resolution more difficult.
Monitoring a project records progress to date:
- Records the start and finish dates of completed activities,
- Confirms the required quality is met,
- Thus confirms the deliverables/products that have been produced,
- Confirms the deliverables/products are produced on time, with the planned resources and to budget,
- Records the progress of started activities,
- Applies the productivity to date to future similar activities,
- Add or amend schedule to reflect changes, and
- Historical data is recorded for use in planning future projects.
- Ensure that the project is being executed according to the plan,
- Compare the project’s progress with the original plan,
- Reviews the productivity to date and how the current productivity will affect future activities,
- Forecast problems as early as possible which enables corrective action to be taken as early as possible,
- Review options to improve the schedule, and
- Obtain data required for preparing extension of time claims and for dispute resolution.