Primavera P6 Training Course Brisbane – What is a Project Planning Cycle?

primavera_P6_V8.2 training using metrics brisbaneWhen attending a Primavera P6 training course in Brisbane you will learn about the planning cycle.

The planning cycle is an integral part of managing a project in Brisbane.  A software package such as Primavera P6 makes this activity much easier.

When the original plan is agreed to, the Baseline or Target is set.  The Baseline is a copy of the original plan and is used to compare progress of an updated schedule. Earlier versions were limited 50 baselines but this restriction has been removed in later versions.

After project planning has ended and project execution has begun, the actual progress is monitored, recorded and compared to the Baseline dates.

The progress is then reported and evaluated against the Baseline.

The plan may be changed by adding or deleting activities and adjusting Remaining Durations, Logic or Resources. A revised plan is then published as progress continues. A revised Baseline may be set if the original Baseline becomes irrelevant due to the impact of project scope changes, a change in methodology or excessive delays.

Updating a schedule assists in the management of a project by recording and displaying:

  • Progress and the impact of project scope changes and delays as the project progresses,
  • The revised completion date and final forecast of costs for the project,
  • Historical data that may be used to support extension of time claims and dispute resolution, and
  • Historical data that may be used in future projects of a similar nature.

Projects are often planned at a summary level and then at a later date detailed out before the work commences.  Smaller projects may be scheduled in detail during project planning, but large or complex projects may require several iterations before the project plan is fully detailed out.

The main reasons for not detailing out a project early are that:

  • There may not be enough information at that stage and
  • Preparing detailed schedules wastes time, as they may be made redundant by unforeseen changes.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training – Project Planning Metrics Using Primavera P6

primavera_P6_V8.2 training using metricsProject Planning Metrics Using Primavera P6

The components that are normally measured and controlled using planning and scheduling software:

  • Scope
  • Time
  • Resource Effort/Work (these are called Units in Primavera P6)
  • Cost

A change in any one of these components normally results in a change in one or more of the others.

Other project management functions that are not traditionally managed with planning and scheduling software but may have components reflected in the schedule include:

  • Document Management and Control,
  • Quality Management,
  • Contract Management,
  • Issue Management,
  • Risk Management,
  • Industrial Relations, and
  • Accounting.

The development of Enterprise Project Management systems has resulted in the inclusion of many of these functions in project planning and scheduling software.

Primavera P6 software includes modules for:

  • Issue Management,
  • Risk Management, and
  • Document Management.

Planning Cycle

The planning cycle is an integral part of managing a project. A software package such as Primavera makes this activity much easier.

When the original plan is agreed to, the Baseline or Target is set. The Baseline is a copy of the original plan and is used to compare progress of an updated schedule. Earlier versions were limited 50 baselines but this restriction has been removed in later versions.

After project planning has ended and project execution has begun, the actual progress is monitored, recorded and compared to the Baseline dates.

The progress is then reported and evaluated against the Baseline.

The plan may be changed by adding or deleting activities and adjusting Remaining Durations, Logic or Resources. A revised plan is then published as progress continues. A revised Baseline may be set if the original Baseline becomes irrelevant due to the impact of project scope changes, a change in methodology or excessive delays.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Project Planning & Control Using Oracle Primavera P6 Versions 8.1 & 8.2 – Training Book Contents

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Project Planning & Control Using Oracle Primavera P6

Versions 8.1 & 8.2 Professional Client & Optional Client

Three day Course Outline:

COURSE CONTENTS THREE DAY COURSE
DAY 1
1 INTRODUCTION
2 CREATING A PROJECT PLAN
3 STARTING UP AND NAVIGATION
4 CREATING A NEW PROJECT
5 DEFINING CALENDARS
6 CREATING A PRIMAVERA PROJECT WBS
7 ADDING ACTIVITIES AND ORGANIZING UNDER THE WBS
8 FORMATTING THE DISPLAY
9 ADDING RELATIONSHIPS
10 ACTIVITY NETWORK VIEW
11 CONSTRAINTS
DAY 2
12 GROUP, SORT AND LAYOUTS
13 FILTERS
14 PRINTING AND REPORTS
15 SCHEDULING OPTIONS AND SETTING A BASELINE
16 UPDATING AN UNRESOURCED SCHEDULE
17 USER AND ADMINISTRATION PREFERENCES AND SCHEDULING

OPTIONS

18 CREATING ROLES AND RESOURCES
19 ASSIGNING ROLES, RESOURCES AND EXPENSES
20 RESOURCE OPTIMIZATION
DAY 3
21 UPDATING A RESOURCED SCHEDULE
22 OTHER METHODS OF ORGANIZING PROJECT DATA
23 GLOBAL CHANGE
24 MANAGING THE ENTERPRISE ENVIRONMENT
25 MULTIPLE PROJECT SCHEDULING
26 UTILITIES

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Project Management 101 – Understanding Your Project

project planning and control using primavera p6 version 8.2Understanding Your Project Before You Start

Before you start the process of creating a project plan, it is important to have an understanding of the project and how it will be executed.

On large, complex projects, this information is usually available from the following types of documents:

  • Project charter or business case
  • Project scope or contract documentation
  • Functional specification
  • Requirements baseline
  • Plans and drawings
  • Project execution plan
  • Contracting and purchasing plan
  • Equipment lists
  • Installation plan
  • Testing plan

Many project managers conduct a Stakeholder Analysis at the start of a project. This process lists all the people and organizations with an interest in the project and their interests or desired outcomes.

  • Key success factors may be identified from the interests of the influential stakeholders.
  • It is important to use the stakeholder analysis to identify all the stakeholder activities and include them in the schedule.

It is imperative to gain a good understanding of how the project is to be executed before entering any data into the software.

It is considered good practice to plan a project before creating a schedule in any planning and scheduling software. These documents are referred to by many terms such as Project Execution Plan or Project Methodology Statement. You should also understand what level of reporting the project team requires, as providing either too little or too much detail will often lead to a discarded schedule.

There are three processes required to create or maintain a project plan at each of the four levels:

  • Collecting the relevant project data,
  • Entering and manipulating the data in software, and
  • Distributing, reviewing and revising the plan.

The ability of the scheduler to collect the data is as important as the ability to enter and manipulate the information using the software.

On larger projects, it may be necessary to write policies and procedures to ensure accurate collection of data from the various people, departments, stakeholders/companies, and sites.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Project Planning & Control Using Primavera® P6TM Version 8.1 – Book Review

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Project Planning & Control Using Primavera® P6TM Version 8.1 – Book Review

I personally covered the planning and control book from cover to cover over the past few days, picking it up and putting it down at points in time easiest for myself.

I found the material very easy to use and work through, very informative with detailed literature and drawings were necessary. It is well structured for putting together a project from scratch and it will be an excellent reference book for use at the office or place of work.

The little extra tips you have highlighted in appropriate sections are extremely useful reminders.

For me I needed to refresh my experience and exposure of the tool after having a 1year career break and your book has defiantly fulfilled that purpose for me.  It has completely refreshed my mind with regards to the Primavera P6 tool set and its little methods of working which you detailed extremely well.

To be honest, I wished I had the material when I first started out, it would have saved allot of time, effort and questions. I have been on the official “Primavera” training course and numerous “in house courses” over the years and I would say, in my opinion, your material is the easiest and most comprehensive I come across and sat through.

I especially liked the references to previous version Primavera have released whilst going through the manual and the comprehensive list at the end, detailing changes each version brought to the user.  Some industries don’t use all the modification, so unless you activity search for yourself, you would be at a miss; crucial if you going for a new position in a different industry.

I would whole heatedly recommend the Primavera P6 training book and its contents to an organization, planners, contractors and anyone wishing to start their career in this complicated environment.

Thanks to Paul Harris’ understanding of the environment and his years of experience we all have a chance to accelerate our learning with this Primavera P6 training material.

Review by

Mr P.G.Noble

Primavera Project Planning Consultant

Oracle Primavera P6 training courses are available in Sydney, Melbourne, Brisbane and Perth

Buy the “Project Planning &Control Using Oracle® Primavera® P6 Version 8.1 – Professional Client and Optional Client” Training Manual Now!

www.eh.com.au

Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM”

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM

Harris is thorough in that he covers the basics of Primavera P6 software and its advanced functions such as User and Administration Preferences and Advanced Scheduling Options, the 3 types of calendars (unlike P3’s 2 types), Roles and Resources and multiple ways of organizing the project (WBS, OBS, Contract, Phase, etc.).

Harris also does a particularly good job in explaining the differences between 3 ways of stating percent complete: Physical Percent Complete, Duration Percent Complete, and Units Percent Complete and the 4 Activity Types.

He has also introduces some new topics not covered in his previous Version 7.0 book , including “Resource Optimization” which includes “Resource Leveling”, “Multiple Project Scheduling”, “User Definable Fields”, “Global Change” and more information on “Managing the Enterprise Environment”.

Since scheduling requirements vary from project to project and company to company, Harris explains how to build and maintain project schedules both with and without resources (manpower, equipment, money, materials).

If you are embarking on migrating to Primavera P6’s complex and IT intensive scheduling system, I urge you to consider using Paul Harris treatise on “Project Planning & Control Using Primavera® P6 TM Paul Harris knows P6 and knows how to explain how to use it effectively and efficiently.

Review by

A. Larry Aaron CCE

President, T&M Concepts

Oracle Primavera P6 training courses are available in Sydney, Melbourne, Brisbane and Perth

Buy the “Project Planning &Control Using Oracle® Primavera® P6 Version 8.1 – Professional Client and Optional Client” Training Manual Now!

www.eh.com.au