Primavera P6 Training Brisbane – Adding Activities to a Project in Brisbane

primavera_P6_V8.2 training using metrics brisbaneAdding Activities to Primavera P6 Projects in Brisbane

Project activities must be defined before they are entered into the schedule. It is important that you carefully consider the following factors:

  • What is the scope of the activity? (What is included and excluded?)
  • How long is the activity going to take?
  • Who is going to perform it?
  • What are the deliverables or output for each activity?

The project estimate is usually a good place to start looking for a breakdown of the project into activities, resources, and costs. It may even provide an indication of how long the work will take.

Activities may have variable durations depending on the number of resources assigned. You may find that one activity that takes 4 days using 4 workers may take 2 days using 8 workers or 8 days using 2 workers.

Usually project reports are issued on a regular basis such as every week or every month. It is recommended that, if possible, an activity should not span more than two reporting periods.  That way the activities should only be In-Progress for one report.

Of course, it is not practical to do this on long duration activities, such as procurement and delivery activities, that may span many reporting periods.

Good practice recommends that you have a measurable finish point for each group of activities.

These may be identified in the schedule by Milestones and are designated with zero duration. You may issue documentation to officially highlight the end of one activity and the start of another, thereby adding clarity to the project schedule.

Examples of typical documents that may be issued for clarity are:

  • Issue of a drawing package
  • Completion of a specification
  • Placing of an order
  • Receipt of materials (delivery logs or tickets or dockets)
  • Completed testing certificates for equipment or systems

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training Queensland – Monitoring and Controlling a Project

primavare_P6 V82_training manualMonitoring and Controlling Projects Training in Queensland

After a project plan has been produced, it should be executed and the work authorized in accordance with the plan. If there is to be a change in the plan, then the plan should be formally changed. If necessary, the client should be informed and, if required by the contract, approval should be sought.

It may be difficult to obtain approval for extension of time claims when the plan is not followed then and furthermore this will make dispute resolution more difficult.

Monitoring a project records progress to date:

  • Records the start and finish dates of completed activities,
  • Confirms the required quality is met,
  • Thus confirms the deliverables/products that have been produced,
  • Confirms the deliverables/products are produced on time, with the planned resources and to budget,
  • Records the progress of started activities,
  • Applies the productivity to date to future similar activities,
  • Add or amend schedule to reflect changes, and
  • Historical data is recorded for use in planning future projects.

Controlling a project provides the next level of management with information that enables them to manage a project and make informed decisions on problems:

  • Ensure that the project is being executed according to the plan,
  • Compare the project’s progress with the original plan,
  • Reviews the productivity to date and how the current productivity will affect future activities,
  • Forecast problems as early as possible which enables corrective action to be taken as early as possible,
  • Review options to improve the schedule, and
  • Obtain data required for preparing extension of time claims and for dispute resolution.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training Course Sydney – Project Planning Levels PMBOK Guide

planning and control with the pmbok guideWhen attending a Primavera P6 training course in Sydney, you will learn about the project levels as outlined in the PMBOK Guide.

Projects are often planned at a summary level and then at a later date detailed out before the work commences. Smaller projects may be scheduled in detail during project planning, but large or complex projects may require several iterations before the project plan is fully detailed out.

The main reasons for not detailing out a project early are that:

  • There may not be enough information at that stage and
  • Preparing detailed schedules wastes time, as they may be made redundant by unforeseen changes.

The following planning techniques discussed in other well-known project management books may be considered:

PMBOK® Guide

The PMBOK® Guide, which is a project management reference book published by the Project Management Institute, discusses the following techniques:

  • The Rolling Wave. This technique involves adding more detail to the schedule as the work approaches. This is often possible, as more information is known about the scope of the project as work is executed. The initial planning could be completed at a high level in the Work Breakdown Structure(WBS). As the work approaches, the planning may be completed at a WBS Component and then to a Work Package level planning.
  • The use of Sub-projects. These are useful in larger projects where more than one entity is working on the project schedule. This situation may exist when portions of projects are contracted out. A sub-project may be detailed out when the work is awarded to a contractor.
  • The use of Phases. A Phase is different from a PRINCE2 Stage, as Phases may overlap in time and Stages do not. Phases may be defined, for example, as Design, Procure and Install. These Phases may overlap, as Procurement may commence before Design is complete. The Phase development of a schedule involves the detailing out of all the associated WBS elements prior to the commencement of that Phase.
  • The PMBOK® Guide does not have strict definitions for levels of plans but assumes that this process is undertaken when decomposing the Work Breakdown Structure (WBS). There are some other models available that may be used as guidelines, such as the PMI “Practice Standard for Work Breakdown Structures.”

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Project Planning & Control Using Oracle Primavera P6 Versions 8.1 & 8.2 – Training Book Contents

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Project Planning & Control Using Oracle Primavera P6

Versions 8.1 & 8.2 Professional Client & Optional Client

Three day Course Outline:

COURSE CONTENTS THREE DAY COURSE
DAY 1
1 INTRODUCTION
2 CREATING A PROJECT PLAN
3 STARTING UP AND NAVIGATION
4 CREATING A NEW PROJECT
5 DEFINING CALENDARS
6 CREATING A PRIMAVERA PROJECT WBS
7 ADDING ACTIVITIES AND ORGANIZING UNDER THE WBS
8 FORMATTING THE DISPLAY
9 ADDING RELATIONSHIPS
10 ACTIVITY NETWORK VIEW
11 CONSTRAINTS
DAY 2
12 GROUP, SORT AND LAYOUTS
13 FILTERS
14 PRINTING AND REPORTS
15 SCHEDULING OPTIONS AND SETTING A BASELINE
16 UPDATING AN UNRESOURCED SCHEDULE
17 USER AND ADMINISTRATION PREFERENCES AND SCHEDULING

OPTIONS

18 CREATING ROLES AND RESOURCES
19 ASSIGNING ROLES, RESOURCES AND EXPENSES
20 RESOURCE OPTIMIZATION
DAY 3
21 UPDATING A RESOURCED SCHEDULE
22 OTHER METHODS OF ORGANIZING PROJECT DATA
23 GLOBAL CHANGE
24 MANAGING THE ENTERPRISE ENVIRONMENT
25 MULTIPLE PROJECT SCHEDULING
26 UTILITIES

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Project Planning & Control Using Primavera® P6TM Version 8.1 – Book Review

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Project Planning & Control Using Primavera® P6TM Version 8.1 – Book Review

I personally covered the planning and control book from cover to cover over the past few days, picking it up and putting it down at points in time easiest for myself.

I found the material very easy to use and work through, very informative with detailed literature and drawings were necessary. It is well structured for putting together a project from scratch and it will be an excellent reference book for use at the office or place of work.

The little extra tips you have highlighted in appropriate sections are extremely useful reminders.

For me I needed to refresh my experience and exposure of the tool after having a 1year career break and your book has defiantly fulfilled that purpose for me.  It has completely refreshed my mind with regards to the Primavera P6 tool set and its little methods of working which you detailed extremely well.

To be honest, I wished I had the material when I first started out, it would have saved allot of time, effort and questions. I have been on the official “Primavera” training course and numerous “in house courses” over the years and I would say, in my opinion, your material is the easiest and most comprehensive I come across and sat through.

I especially liked the references to previous version Primavera have released whilst going through the manual and the comprehensive list at the end, detailing changes each version brought to the user.  Some industries don’t use all the modification, so unless you activity search for yourself, you would be at a miss; crucial if you going for a new position in a different industry.

I would whole heatedly recommend the Primavera P6 training book and its contents to an organization, planners, contractors and anyone wishing to start their career in this complicated environment.

Thanks to Paul Harris’ understanding of the environment and his years of experience we all have a chance to accelerate our learning with this Primavera P6 training material.

Review by

Mr P.G.Noble

Primavera Project Planning Consultant

Oracle Primavera P6 training courses are available in Sydney, Melbourne, Brisbane and Perth

Buy the “Project Planning &Control Using Oracle® Primavera® P6 Version 8.1 – Professional Client and Optional Client” Training Manual Now!

www.eh.com.au

Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM”

isbn#9781921059575 _Oracle Primavera P6 Training manual_V8-1Book Review Cont’d – “Project Planning & Control Using Primavera® P6 TM

Harris is thorough in that he covers the basics of Primavera P6 software and its advanced functions such as User and Administration Preferences and Advanced Scheduling Options, the 3 types of calendars (unlike P3’s 2 types), Roles and Resources and multiple ways of organizing the project (WBS, OBS, Contract, Phase, etc.).

Harris also does a particularly good job in explaining the differences between 3 ways of stating percent complete: Physical Percent Complete, Duration Percent Complete, and Units Percent Complete and the 4 Activity Types.

He has also introduces some new topics not covered in his previous Version 7.0 book , including “Resource Optimization” which includes “Resource Leveling”, “Multiple Project Scheduling”, “User Definable Fields”, “Global Change” and more information on “Managing the Enterprise Environment”.

Since scheduling requirements vary from project to project and company to company, Harris explains how to build and maintain project schedules both with and without resources (manpower, equipment, money, materials).

If you are embarking on migrating to Primavera P6’s complex and IT intensive scheduling system, I urge you to consider using Paul Harris treatise on “Project Planning & Control Using Primavera® P6 TM Paul Harris knows P6 and knows how to explain how to use it effectively and efficiently.

Review by

A. Larry Aaron CCE

President, T&M Concepts

Oracle Primavera P6 training courses are available in Sydney, Melbourne, Brisbane and Perth

Buy the “Project Planning &Control Using Oracle® Primavera® P6 Version 8.1 – Professional Client and Optional Client” Training Manual Now!

www.eh.com.au