MS Project 2010 Tips – How to Assign Task Calendars

99 Tricks and Traps for Microsoft project“How to Assign Task Calendars

A task may be assigned a calendar that is different from the Project Calendar by:

  • Displaying the Task Calendar column and editing the Task Calendar from this column, or
  • Double-clicking on the task to open the Task Information form and selecting the Advanced tab.

After a calendar has been assigned, an icon will appear in the Indicators column and the calendar name displayed in the Task Calendar column, as shown in the picture below for the Installation Requirements task:

  • The task Finish date, Total Float, Free Float and Variances from a Baseline will be calculated on the Task Calendar. This often leads to confusion for new users as tasks on a 24-hour/day calendar will have different Float than tasks on an 8-hour/day calendar.
  • When resources are assigned to a Task the Finish date is calculated on the Resource calendar; unless the Task has been assigned a calendar and the box in the Task Information form Advanced tab Scheduling ignores resource calendars is checked, then the task duration is calculated based on the assigned Task Calendar.”

Excerpt from 99 Tips and Traps for Microsoft Office Project

Paul Harris

eh.com.au

primavera.com.au

Planning and Control Using Microsoft® Project 2010 and PMBOK® Guide Fourth Edition

SHORT DESCRIPTION ON FRONT COVER This book is principally a Microsoft® Project book aimed at Project Management Professionals who understand the PMBOK® Guide Fourth Edition processes and wish to learn how to use Microsoft® Project 2010 to plan and control their projects in a PMBOK® Guide environment, and discover how to gain the most from the software.

The book is designed for users of earlier versions to upgrade their skills and for new planners to learn the software. It starts with the basics required to create a schedule, through resource planning and on to the more advanced features. A chapter is dedicated to the new functions and it outlines the differences from the earlier versions throughout the book.

SHORT DESCRIPTION OF SUBJECT MATTER A Microsoft® Project user guide and training manual written for Project Management Professionals following the PMBOK® Guide Fourth Edition who wish to learn how to schedule projects in a single project environment with or without Resources with Microsoft Project. The book is packed with screen shots, constructive tips and is suitable as a training course handout, for learning the software or as a reference book. The book contains workshops with solutions at the end of each chapter for the reader to practice the skills taught in the chapter.
BACKGROUND ON BOOK Microsoft® Project 2010 is an extensive software update with many new functions and as a result this is a complete rewrite of the author’s previous book.

It is primarily a Microsoft Project book and has been written for people learning to use Microsoft Project in a project environment applying the PMBOK® Guide Fourth Edition processes.  It aims to teach readers how to plan and control projects created within the software package and stays focused on explaining how to use Microsoft Project to schedule projects by:

Ø Explaining which PMBOK® Guide processes the software will support and which it will not support.

– Concentrating on the core functions required to plan a project.

– Presents workable solutions to real day to day planning and scheduling problems and contains practical advice on how to set up the software.

– Explains some of the important difference between Microsoft Project and other scheduling software.

– Explains some of the more difficult calculations often omitted in other books.

– Includes exercises to reinforce the learning outcomes, a large number of screen dumps, numerous tips, a detailed index and command list at the start of each chapter as a quick reference.

– It has a chapter dedicated to the new functions available in Microsoft Project 2010.

ABOUT THE AUTHOR Paul Harris holds an Honours Degree in Civil Engineering obtained in the UK and is a Certified Cost Engineer through AACEI International, a PRINCE2 Registered Practitioner, an Approved PRINCE2 Trainer and a “Managing Successful Programmes” Registered Practitioner.

He has worked in the project controls industry for a number of years and has assisted many companies in a range of industries to set up and run project controls systems. His Melbourne, Australia based company, Eastwood Harris Pty Ltd, offers project controls consulting and training services world wide with a strong focus on Microsoft Project and Primavera software.

CUSTOMIZATION FOR TRAINING COURSES Training organizations or companies who wish to conduct their own training may have the book tailored to suit their requirements. This may be achieved by removing, reordering or adding content to the book, ordering the book as a spiral bound book and by writing their own exercises. Please contact the author to discuss this service.
AUTHOR’S COMMENT As a project controls consultant I have used a number of planning and scheduling software packages for the management of a range of project types and sizes. The first books I published were user guides/training manuals for Primavera SureTrak®, P3® and Microsoft Project users.

These were well received by professional project managers and schedulers, so I decided to turn my attention to developing books that demonstrated how the software is used with project management methodologies such as PRINCE2 and the PMBOK® Guide.  This book follows the same layout as my earlier books. I trust this book will assist you in understanding how to use Microsoft Project on your projects that are following the PMBOK® Guide processes.

Purchase a Copy Now

PRINCE2TM Planning & Control Using Microsoft® Project Updated for PRINCE2 2009 and Microsoft Office Project 2007

SHORT DESCRIPTION OF SUBJECT MATTER This book is primarily a Microsoft Project book and designed to teach project management professionals, who understand the PRINCE2 2009 and earlier versions of the PRINCE2 methodology, to use Microsoft Project to plan and control a PRINCE2 projects. It identifies which PRINCE2 processes may be handled with Microsoft Project and how the software may be effectively used to assist in managing a project. The book is based on Microsoft Project 2007, but may be used with Microsoft Project 2003, 2002 or 2000 as the book outlines the differences between the versions.
READERSHIP The book is aimed at PRINCE2 Practitioners and Project Managers in any industry who wish to learn how to use Microsoft Project in a PRINCE2 environment to plan and control their projects.
SHORT DESCRIPTION ON FRONT COVER This book is primarily a Microsoft Project user guide written for Project Management Professionals in any industry who wish to learn or improve their skills in Microsoft Office Project 2000 onwards in conjunction with the PRINCE2™ Project Management Methodology, and discover how to get the most out of the software up to an intermediate level using Standard or Professional versions.
BACKGROUND ON BOOK This book is an update of the author’s previous book to include updates from the PRINCE2 2009 release. It was written for people who understand PRINCE2 and are learning to utilise Microsoft Project in a PRINCE2 environment. The book focuses on Microsoft Project but describes which PRINCE2 processes many be managed with Microsoft Project and in some cases indicates some options. It shows the user how to plan and progress projects created within the software package to an intermediate level and stays focused on explaining how to use Microsoft Project to plan and control projects by:

Ø  Explains in plain English and in a logical sequence the steps required to create and maintain a schedule.

Ø  Highlights the sources of information and methods that should be employed to produce a realistic and useful project schedule.

Ø  Presents workable solutions to real day to day planning and scheduling problems and contains practical advice on how to set up the software and import data.

Ø  Showing practical ways that Microsoft Project may be used to manage programmes, portfolios and projects in a PRINCE2 environment.

Ø  Each subject is covered in one chapter and the reader does not have to flick backwards and forwards through the book to read about a complete subject.

Ø  Explains some of the important difference between Microsoft Project and other scheduling software making it easier to convert from other software.

Ø  Explains some of the more difficult calculations in plain English, that are often omitted in other books, and concentrates on the core functions required to plan and schedule a project in a single project environment.

Ø  Providing command lists at the start of each chapter as a quick reference.

Ø  Providing a comprehensive index of all topics.

This publication is ideal for a person who would like to quickly gain an understanding of how the software operates and explains how the software differs from other software, thus making it ideal for people who wish to convert from other products. The book was written so it may be used as:

Ø  A self teach book, or

Ø  A user guide/reference book, or

Ø  A handout for a 2 day training course.

ABOUT THE AUTHOR Paul Harris holds an Honours Degree in Civil Engineering obtained in the UK and is a Certified Cost Engineer through AACEI International, a PRINCE2 Registered Practitioner, an Approved PRINCE2 Trainer and a “Managing Successful Programmes” Registered Practitioner. He has worked in the project controls industry for a number of years and has assisted many companies in a range of industries to set up and run project controls systems. His Melbourne, Australia based company, Eastwood Harris Pty Ltd, offers project controls consulting and training services world wide with a strong focus on Microsoft Project, Asta Powerproject and Oracle Primavera scheduling software.
CUSTOMIZATION FOR TRAINING COURSES Training organisations or companies who wish to conduct their own training may have the book tailored to suit their requirements. This may be achieved by removing, reordering or adding content to the book and by writing their own exercises. Please contact the author to discuss this service.
AUTHOR’S COMMENT As a project controls consultant I have used a number of planning and scheduling software packages for the management of a range of project types and sizes. The first books I published were user guides/training manuals for Primavera SureTrak®, P3® and Microsoft Project users. These were well received by professional project managers and schedulers, so I decided to turn my attention to developing a book for PRINCE2 Practitioners using Microsoft Project. This book follows the same proven layout of my previous books. I trust this book will assist you in understanding how to use Microsoft Project on your PRINCE2 projects.

Purchase a Copy Now!

Planning and Scheduling Using Microsoft® Project 2010

SHORT DESCRIPTION AND FRONT COVER TEXT The book is designed for users of earlier versions to upgrade their skills and for new planners to learn the software. It starts with the basics required to create a schedule, through resource planning and on to the more advanced features. A chapter is dedicated to the new functions and it outlines the differences from the earlier versions throughout the book.

Microsoft® Project 2010 is an extensive software update with many new functions and as a result this is a complete rewrite of the author’s previous book. It is designed to teach project management professionals how to use the software in a project environment.

BACKGROUND ON BOOK This publication was written so it may be used as:

Ø  A training manual, or

Ø  A self teach book, or

Ø  A user guide.

The book stays focused on the information required to create and update a schedule with or without resources using Microsoft® Project 2010 by:

Ø  Concentrating on the core functions required to plan and control a project.

Ø  Keeping the information relevant to each topic in the appropriate chapter.

Ø  Providing a quick reference at the start of each chapter listing the chapter topics.

Ø  Providing a comprehensive index of all topics.

READERSHIP The book is aimed at:

Ø  Project managers and schedulers who wish learn the software, however are unable to attend a training course, or require a reference book.

Ø  Project management companies in industries such as building, construction, oil & gas, software development, government and defence who wish to run their own software training courses or provide their employees a good practical guide to using the software.

Ø  Training organizations who require a training manual to run their own courses.

ABOUT THE AUTHOR Paul Harris holds an Honours Degree in Civil Engineering obtained in the UK and is a Certified Cost Engineer through AACE International, a certified PRINCE2™ practitioner and Approved PRINCE2™ Trainer. He has worked in the project controls industry for a number of years and has assisted many companies in a range of industries to set up and run project controls systems. His Melbourne, Australia based company, Eastwood Harris Pty Ltd, offers project controls consulting and training services with a strong focus on Microsoft and Primavera software.
CUSTOMIZATION FOR TRAINING COURSES Training organizations or companies who wish to conduct their own training may have the book tailored to suit their requirements. This may be achieved by removing, reordering or adding content to the book and by writing their own exercises. These books are registered with the Project Management Institute  and PMI Registered Education Providers may award Professional Development Units when presenting courses using this material and a PowerPoint slide show is available for this course. Please contact the author to discuss this service.
AUTHOR’S COMMENT As a project controls consultant I have used a number of planning and scheduling software packages for the planning and control of a range of project types and sizes. I have written and published books for Primavera SureTrak®, Primavera P3®, Primavera Project Manager® P6 and Microsoft® Project. This book follows a similar layout to my previous books, but with the more advanced material moved to a new section towards at the back of the book. I trust this resource will assist you in understanding how to use Microsoft® Project on your projects.

Purchase a Copy of this Book Now!