Primavera P6 Training Perth – Understanding Project Management Software

primavare_P6 V82_training manualUnderstanding Project Planning and Scheduling Software Training in Perth

Planning and scheduling software, like Primavera P6, enables the user to:

  • Enter the breakdown structure of the project deliverables or products into the software. This is often called a Work Breakdown Structure (WBS) or Product Breakdown Structure (PBS),
  • Break a project down into the work required to create the deliverables and enter these into the software as Activities under the appropriate WBS,
  • Assign durations, constraints, predecessors and successors of the activities and then calculate the start and finish date of all the activities,
  • Assign resources and/or costs, which represent people, equipment or materials, to the activities and calculate the project resource requirements and/or cash flow,
  • Optimize the project plan,
  • Set Baseline Dates and Budgets to compare progress against,
  • Use the plan to approve the commencement of work,
  • Record the actual progress of activities and compare the progress against the Baseline and amend the plan when required, allowing for scope changes, etc.,
  • Record the consumption of resources and/or costs and re-estimate the resources and/or costs required to finish the project, and
  • Produce management reports.

There are four modes or levels in which project planning and scheduling software may be used.

Planning Tracking
Without Resources LEVEL 1

Planning without Resources

LEVEL 2

Tracking progress without Resources

With

Resources

LEVEL 3

Planning with Resources

LEVEL 4

Tracking progress with Resources

As the level increases, the amount of information required to maintain the schedule will increase and, more importantly, your skill and knowledge in using the project management software will increase.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.

Primavera P6 Training Queensland – Monitoring and Controlling a Project

primavare_P6 V82_training manualMonitoring and Controlling Projects Training in Queensland

After a project plan has been produced, it should be executed and the work authorized in accordance with the plan. If there is to be a change in the plan, then the plan should be formally changed. If necessary, the client should be informed and, if required by the contract, approval should be sought.

It may be difficult to obtain approval for extension of time claims when the plan is not followed then and furthermore this will make dispute resolution more difficult.

Monitoring a project records progress to date:

  • Records the start and finish dates of completed activities,
  • Confirms the required quality is met,
  • Thus confirms the deliverables/products that have been produced,
  • Confirms the deliverables/products are produced on time, with the planned resources and to budget,
  • Records the progress of started activities,
  • Applies the productivity to date to future similar activities,
  • Add or amend schedule to reflect changes, and
  • Historical data is recorded for use in planning future projects.

Controlling a project provides the next level of management with information that enables them to manage a project and make informed decisions on problems:

  • Ensure that the project is being executed according to the plan,
  • Compare the project’s progress with the original plan,
  • Reviews the productivity to date and how the current productivity will affect future activities,
  • Forecast problems as early as possible which enables corrective action to be taken as early as possible,
  • Review options to improve the schedule, and
  • Obtain data required for preparing extension of time claims and for dispute resolution.

Eastwood Harris Supplies Project Management Training Manuals, Project Management Training Presentations and Consulting on Primavera P6 and Microsoft Project 2010 across Australia.